Information for Solicitors acting for Accord Mortgages in a Buy to Let mortgage

This section contains information for solicitors. It is designed to address the most common queries we receive from our instructed legal advisers, and those legal advisers dealing with the administration of estates.

Members of the public should consult a qualified legal practitioner before acting on the basis of any information contained in these pages.

Until 31 December 2003 Accord Mortgages insisted that Title Deeds were deposited as security for a mortgage loan. However following the Land Registration Act 2002 and subsequent secondary legislation which provided the framework for an electronic Register, we dispensed with the need to submit Title Deeds from 1 January 2004.

Present Position

We require our instructed solicitor to send us an official copy of the register entries and any filed plan, to confirm our charge has been registered. We also require you to send us the original, or a certified copy, of the completed mortgage deed.

This documentation will be scanned and held electronically by us. Solicitors are instructed to release any other title documents to our borrower or retain them on their client’s behalf.

Solicitors should take the borrower’s instructions regarding any other title documents. When these are delivered to a borrower, the borrower should be advised that the documents may be required in the future and should therefore be kept in a safe place so that they can be handed over to any subsequent buyer.

Please note Accord Buy to Let does not receive confirmation of registration of its charge from the Land Registry.

Accord Mortgages discharges its Buy to Let mortgages by executing a Land Registry DS1 form (or DS3 form if it is a partial discharge).

The attestation clause that is used is:

“Executed as a deed by affixing the Common Seal of Accord Mortgages Limited in the presence of:

By Authority of the Board of Directors”


The discharge document should be sent for execution to:

Customer Services Team
Accord Buy to Let
PO Box 869
NP20 9GY

All the documents below are in pdf format.

To view the forms you will need to download & install Adobe Reader.

Mortgage instructions:


Mortgage loan terms and conditions England and Wales 2011:


Mortgage loan terms and conditions 2022:


Please refer to the Mortgage Deeds to determine which version of Mortgage Loan Terms and Conditions are applicable.

Mortgage deeds:


To join our panel of conveyancers you will need to complete an application form.

Firms will be required to re-register to the panel if they have not acted for Accord Mortgages in the grant of a mortgage for a period longer than 12 months. You can check if your firm is still registered as active on our on panel using our online panel checking tool .

Should you simply wish to add an additional office, please complete and return the additional office application form checklist. All completed applications should be sent to:

Conveyancing Panel Administration
Customer Service Centre
Yorkshire Building Society
Yorkshire House
Yorkshire Drive

We will write to you to let you know whether your application has been successful.

Panel Admission Notes

Conveyancing Quality Scheme (CQS) - All solicitors located in England and Wales who apply to join the panel will require CQS accreditation.

PII cover – Insurance held must meet our requirements in respect of a minimum financial security rating – AM Best B+ or Standard and Poor’s A – Minimum cover of £2,000,000 for sole practitioners and partnerships and then minimum of £3,000,000 for LLP and Limited Companies.

Period – Firms will be required to re-register to the panel if they have not acted for Accord Mortgages in the grant of a mortgage for a period longer than 12 months.

Notification – You must undertake to notify Accord Mortgages in the event of any change in the accuracy of the required information.

Discretion - Membership of the Accord Mortgages’ Conveyancing panel is at the absolute discretion of Accord Mortgages.

Active Cases - If you have an active case please indicate and include your client’s name and case number (where known) on the appropriate section of the application form. This will help decrease the time taken to process your client’s application.

If you have any further queries regarding our panel admission process please call 0345 8480226.

Accord Buy to Let releases its advance funds by means of CHAPS on the working day prior to the proposed completion day. This has the following benefits:

  • Cleared funds are immediately available on the day of completion without the delay which may be experienced if funds are released on the day of completion

  • Funds will be paid direct to your bank account avoiding the need for you to present a cheque for payment.

  • Any delay in the expected completion date can be notified to us up to two days before the day of completion thereby avoiding the need to return cheques to Accord Buy to Let which may otherwise have been issued several days in advance of the completion date.

To enable us to release funds to you it will be necessary for you to provide us with your client account bank details. Please inform us as soon as possible of any subsequent amendments to your banking arrangements.

To request a Redemption Statement you will need to contact our Customer Services team